Gaussian Mind Trading & Projects (Pty) Ltd is committed to protecting your privacy and complying with the Protection of Personal Information Act (POPIA), 2013 (Act No. 4 of 2013).
1. Introduction
This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use the AI Fluency platform. Visiting or using the platform does not constitute consent to optional analytics; that choice is requested separately.
We are the "Responsible Party" as defined under POPIA and take our obligations seriously to protect your personal information.
2. Information We Collect
2.1 Information You Provide
Account Information: Full name, email address, mobile number, province, company name, job title, department
Game Data: Learning-game responses, selections, correctness and response times, including 'Is It AI?', Brand Showdown, Dead or Alive?, CausalPlay and AI Adoption Game
Referral Data: Referral link usage, referred user tracking, commission status
We process your personal information for the following lawful purposes under POPIA:
Service Delivery: To provide access to learning modules, track your progress, manage assessment and moderation workflows, and issue certificates
Account Management: To create and manage your account, authenticate your identity, and provide customer support
Payment Processing: To process subscription payments and manage billing through our payment processor
Communication: To send transactional emails (welcome, badge earned, weekly digest, streak reminders) and respond to inquiries
Platform Improvement: To analyze usage patterns, improve our content, and develop new features
Security: To detect and prevent fraud, abuse, and unauthorized access
Legal Compliance: To comply with applicable South African laws and regulations
Marketing: To send promotional communications (only with your consent, which you can withdraw at any time)
4. Legal Basis for Processing
Under POPIA, we process your personal information based on the following lawful grounds:
Consent: You have explicitly consented to the processing of your personal information during registration
Contractual Necessity: Processing is necessary to fulfill our service agreement with you
Legal Obligation: We are required by South African law to process certain information
Legitimate Interests: Processing is necessary for our legitimate business interests, which do not override your rights
5. How We Share Your Information
We do not sell your personal information. We may share your information with:
Service Providers: Cloud hosting, email delivery, and infrastructure providers
Organisation Administrators: Your organisation admin can view your learning progress and analytics
Legal Requirements: When required by South African law, court order, or government request
Business Transfers: In the event of a merger, acquisition, or sale of assets (you will be notified)
Community Features: Content you choose to share in forums is visible to other users within your organisation
Processing by third-party services is also subject to those services’ terms and privacy policies. Anonymise client and personal information before submitting work for AI feedback.
6. Data Security
We implement appropriate technical and organizational measures to protect your personal information, including:
Sign-in for protected learning and administration pages
Organisation-based access policies for team learning data
Role-based permissions for administrative actions
Account data export and deletion request controls in Settings
However, no method of transmission over the internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
7. Your Rights Under POPIA
As a data subject under POPIA, you have the following rights:
Right to Access: Request a copy of your personal information we hold
Right to Correction: Request correction of inaccurate or incomplete information
Right to Deletion: Request deletion of your personal information (subject to legal obligations)
Right to Object: Object to the processing of your personal information for direct marketing
Right to Restriction: Request restriction of processing under certain circumstances
Right to Portability: Request transfer of your data to another service provider
Right to Withdraw Consent: Withdraw consent for processing at any time (where consent is the legal basis)
To exercise any of these rights, please contact us at privacy@acalytica.com. We will respond within 30 days as required by POPIA.
8. Data Retention
We retain your personal information for as long as necessary to provide our services and comply with legal obligations:
Active Accounts: Data retained while your account is active
Deleted Accounts: Account deletion requests remove account information; records may remain where legal retention obligations apply
Financial Records: Billing information retained for 5 years as required by South African tax law
Analytics Data: Aggregated, anonymized data may be retained indefinitely for research
9. International Data Transfers
Your data may be processed on servers located outside South Africa, including by hosting and AI service providers. This page does not claim that all data is stored in South Africa or that the platform holds an independent privacy certification.
10. Cookies and Tracking Technologies
We use cookies and similar technologies to:
Maintain your session and keep you logged in
Remember your preferences and settings
Analyze usage patterns and improve our platform
Enable PWA (Progressive Web App) functionality
Optional Google Analytics, website analytics pixels and optional usage-event collection stay off until you accept analytics. Essential sign-in, learning progress, assessment records and security logs remain available regardless of this choice. You can change or withdraw analytics consent below. Withdrawing stops future optional tracking and reloads the page to stop already-loaded scripts; it does not erase data previously collected. Your choice is saved in this browser.
11. Children's Privacy
Our platform is intended for professional use by adults (18+). We do not knowingly collect information from children under 18. If we become aware that we have collected personal information from a child without parental consent, we will delete it immediately.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of material changes by:
Posting the new policy on this page with an updated "Last updated" date
Sending an email notification to registered users
Displaying a prominent notice on the platform
Your continued use of the platform after changes indicates acceptance of the updated policy.
13. Contact Us
If you have questions about this Privacy Policy or wish to exercise your POPIA rights, please contact: